ACES Magic Club: About Us: By-Laws

About Us

By-Laws

Untitled Document

ACES CONSTITUTION

Article I, Name and Structure

Section 1. Name. This organization shall be known as the Aces Magic Club.
Section 2. Location. The Headquarters of this organization shall be Arlington Heights, IL.

Article II, Objectives

Section 1. Interest. To organize, associate, and encourage those interested in the art of magic and its advancement.
Section 2. Advancement. To foster and advance the magical talents, creativity and knowledge of the members. To promote improvement in the performance of magic.
Section 3. Opportunities. To provide and support educational and professional opportunities for magicians.
Section 4. Forum. To provide a social forum for professional, amateur, and hobbyist magicians.
Article III, Membership

Section 1. Membership. There shall be four classes of membership: Individual, Family, Honorary, and other. (1) Individual. An active member must be at least 13 years of age. (2) Family. Similar to the individual membership but this membership is for two immediate family members both over the age of 13. (3) Honorary. An Honorary membership may be awarded to an Active Member who the Officers select. (4) Other. Special memberships may be established as needed.

Section 2. Code of Ethics. All AMC members shall pledge to be bound by the Magicians Code of Ethics. All members have a duty to support and promote the growth of magic and the AMC.
Section 3. Voting. Each member in good standing shall have only one vote at each meeting on matters of business brought before the membership.

Article IV, Management and Control

Section 1. Officers. The general management of the affairs of the Aces Magic Club shall be vested in the Officers. (1) The Officers shall be composed of five(5) members: President, Vice President, Secretary, Treasurer, and Officer / member at large. (2) The Board shall have general charge and management of the affairs, funds, and property of the AMC. (3) The Board shall be empowered and have the duty to carry out the purposes of the AMC according to its Bylaws. (4) The Board shall determine whether the conduct of any member is detrimental to the welfare of the AMC; and to fix the penalty for such misconduct or any violation of the Bylaws or Rules.(5) No one shall hold dual positions in a term.

Section 2. Committees. The President of Aces Magic Club shall have the authority to appoint special committees from time to time to implement the aforesaid purposes of The Magic Club.

Article V, Meetings

Section 1. Officers Annual Meeting. The Officers shall hold an annual meeting to be held no later than the 3rd Monday of August each year. Notice of the time and place of the meeting shall be provided to each Director at least 10 days in advance.
Section 2. Officers Special Meetings. The Officers shall convene for special meetings as called for by the President on his own initiative whenever in his judgment it may be deemed necessary, or by the Secretary upon request of any two members of the Officers. Board members shall be given 5 days notice.
Section 3. Officers Quorum. A majority of the Officers (at least 3 of the 5) shall constitute a quorum for any Officers meeting. Voting ties shall be broken by the Vice President.
Section 4. Aces Magic Club Regular Meetings. Aces Magic Club shall hold regular monthly meetings.
Section 5. Aces Magic Club Special Meetings. Special meetings of members of the Aces Magic Club may be called by the president at any time on his own initiative or by the President and Secretary/Treasurer upon request of the majority of the Board, to such officer made in writing. Notice of the meeting shall be provided to each member at least 10 days prior to the meeting, and at such special meetings there shall only be considered such business as is specified in the notice of meeting.
Section 6. Aces Magic Club Quorum. At all meetings of the Aces Magic Club either regular or special, the attendance of 25 percent of the current Active, Honorary, and Junior members in good standing shall constitute a quorum.
Section 7. Order of Business. At all meetings of Aces Magic Club, the order of business shall be set by the President of other presiding officer.

Article VI, Election of Officers

Section 1. Election of Officers. Election of Officers. The Officers of the Aces Magic Club shall be elected at a regularly scheduled meeting of the members, on the 3rd Tuesday of August each year and said Officers shall serve a term of two years on a staggered term and shall be installed at the beginning of the first regular business meeting of the calendar year. The terms of the President, Vice-President, and Treasurer will be for the first year to start the stagger effect.

Article VII, Amendments to the Constitution

Section 1. Amendments to this Constitution may be made at any regular business meeting of this organization by a three fourths (75%) vote of the current Active Individual, Family, Honorary, and other members in good standing, provided that this proposed amendment or amendments have been posted and/or read at the two immediately previous regular Ring meetings, or provided that such proposed amendment or amendments have been distributed to the membership and received three fourths votes of those votes cast by mail ballot.

ACES BYLAWS

Article I, Membership Application and Privileges

Section 1. Family / Individual A person becomes an Active family or individual member of the Aces Magic Club by meeting the following requirements: (1) Completion of a Aces Magic Club Application. (2) Payment of dues. (3) Release form. The release form is used for the use of photos and videos taken from the meetings to be used online or in publication.

Section 2. Honorary. Honorary Membership may be granted to members who have attained distinction in the Magical Arts. Recommendations for Honorary Membership shall be initiated by a unanimous recommendation of the Officers and shall be decided by a three-fourths majority vote of the members present at a regular meeting. Honorary Members shall possess the same privileges as an Active Member but pay no dues.

Article II, Member Suspension and Expulsion

Section 1. Members may be suspended or expelled from membership or removed from a club meeting for: any conduct which is not in the best interest of the Club; violation of the Code of Ethics; and violation of the Constitution or By-laws. The decision to expel, suspend or remove rests on first, a recommendation by the Officers to do so, followed by a three fourths majority vote of the membership at a meeting in which the membership is notified of the issue at least one month prior to the voting.

Section 2. Members considered for expulsion, suspension or removal from office will be formally notified and be given due opportunity to meet with the Officers and membership prior to any vote on such action.

Article III, Dues

Section 1. Annual dues for all membership classes shall be established by the Officers during the annual meeting. Any changes in rate will be published in the newsletter. Dues shall be payable by the September meeting for the following 12 month period. (The Club’s year shall run September through August).

Section 2. Any member who becomes in arrears may be subject to late payment fees, and if for a period of greater than three months shall, subject to a decision by the Officers, forfeit their membership and be subject to reinstatement only upon making application as a new member.

Section 3. Current dues as of the year 2009 are $80.00 per annum.

Article IV, Management Duties of Officers

Section 1. President. The President shall preside at all meetings of the AMC and of the Officers and shall appoint such committees as he/she, or the AMC shall consider expedient or necessary. (1) The President shall preside at all meetings of the AMC and of the Officers and shall appoint such committees as he/she, or the AMC shall consider expedient or necessary. (2) The President shall have responsibility to insure that the monthly newsletter, the Vortex, is published on a timely basis. (3) The President shall also be responsible for the annual club meetings and other projects as determined by the membership.

Section 2. Vice President. The Vice President shall assist the President in the duties of that office, and in the absence of the President serve as the presiding officer. The Vice President may serve as an ex officio member of committees in substitution for the President and assume other duties delegated to him.

Section 3. Secretary. The Secretary shall handle membership duties as well as various social networking sites. The secretary must also take photos and video for club use on the night of the meetings or in promotion for meetings.The secretary shall also assume other duties as delegated by the Officers.

Section 4. Treasurer. The Treasurer shall oversee all deposits and receipts of money of Aces and shall assure prompt payment of all properly approved and obligations, including file all dues and forms per governmental requirements on a timely basis.The Treasurer shall maintain accurate accounting records of all receipts and disbursements and report the status of these against Aces budget to the Officers on a schedule specified by the Officers.The treasurer shall also assume other duties as delegated to him.

Section 5. Officer. The Officer shall investigate all grievances arising from conduct unbecoming an Aces officer or member. They may present proposals to the membership for action to expel, suspend or remove from office members for such conduct.The officer shall also assume other duties as delegated to him.

Article IV, Financial Commitments

Section 1. No officer or any other member of Aces shall make any expenditure or enter into any contract that becomes a financial obligation of the organization, unless the expenditure or contract has been approved by the Officers either as a special commitment or as part of its annual budget.

Article VI, Method of Election

Section 1. Officers shall be nominated at the two regularly scheduled meetings immediately preceding the August meeting at which the general vote is taken.

Section 2. Year one voting will be for President, Vice President, and Treasurer. The second year will be Secretary and Officer at large. Each will serve a two year position. This will stagger the board and allow or a smooth transition of the board.

Section 3. The names of all qualified nominees shall be distributed to each member at least two weeks prior to the August meeting. Ballots shall be marked and returned no later than the date designated on the ballot and winners declared by a simple majority of the ballots case. Nominees named for elective offices, who are uncontested, shall be elected without balloting.

Section 4. The Officers shall be establishing the rules and timetables for the conduct of the election is guided by the principle that all qualified members should have the privilege of voting.

Section 5. Elected Officers shall assume their responsibilities immediately after being officially installed at the beginning of the first regular meeting of the calendar year, including conducting the business of the meeting at which they are installed. All positions will be for a two (2) year period. Anyone leaving office has the opportunity to run again at any time.

Article VII, Meetings

Section 1. Aces shall hold its regular meetings on the third Tuesday of the month. At the discretion of the Officers, meeting dates that conflict with holidays or other events may be canceled or moved to a different date. The Officers may shift the meeting night to accommodate special events and it may add additional meetings for lectures and other magic or social activities.

Article VIII, Amendments to the by-laws

Section 1. Amendments to the By Laws may be made at any regular business meeting of this organization by a two thirds (66%) vote of the current Active Family, Individual, Honorary, and Other members in good standing, provided that the membership has been notified of the proposed changes by mail at least two months prior to meeting and the proposed amendments have been posted in the two meetings immediately prior to that in which when the vote is taken.